DISCIPLINARY DATA

• Non-Judicial Punishment(NJP)/Articles 15
• Courts-martial (CM) at NPRC
• Courts-martial (CM) NOT at NPRC
• Facts and Circumstances and Board Proceedings

NON-JUDICIAL PUNISHMENT (NJP)/ARTICLES 15

Air Force:  Review the record and furnish copies to the veteran, DoD, or a Blanket Routine User ONLY.  All other requesters MUST have the veteran’s SPECIFIC authorization before these records may be released to them.

Army, Navy, Marine Corps & Coast Guard:  Review service record and furnish copies to the veteran, his/her authorized representative, or routine use.  (Refer to NPRC 1865.16, Release and Access Guide, for specific information pertaining to the releasability of military records).  The following list of forms may be of assistance when working with Navy, Marine Corps and Coast Guard records:

Navy:
• Captain´s Masts
• NAVPERS 1070/607
• NAVPERS 601(13)

Marine Corps:
• Office Hours
• NAVMC 118 (12)

Coast Guard:
• Captain´s Masts
• Form 3304

COURTS-MARTIAL (CM) AT NPRC

NOTE:  If a courts-martial was rescinded, then it never happened.  DO NOT report these.

Air Force

The only Air Force CM data available at NPRC are the CM orders found in the personnel record, and the trial transcripts of Summary CMs, which are also found in the record jacket.

Furnish the requester copies of the CM order and summary of facts, if available.  When sending copies of CM orders, include:

1. original CM order
2. appellate review
3. second CM order affirming the original order

If a Summary CM trial transcript is SPECIFICALLY requested, and if found in the record, provide copies.  If transcripts are not contained in the record, inform requester that the documents are not available.

Army

Army records contain orders for courts-martial.

Furnish the requester copies of the CM order and summary of facts, if available.  When sending copies of CM orders, include:

1. original CM order
2. appellate review
3. second CM order affirming the original order

The personnel record does NOT contain trial transcripts of courts-martial.  If the requester is seeking transcripts:

1. Summary CM:  transcripts are retired to this Center and ordinarily retained for a period of ten (10) years.  Submit NA Form 13105, Search Request and Reply, to ORU for a search.
2. Special CM that DID NOT result in a Bad Conduct Discharge (BCD):  transcripts retired to this Center and ordinarily retained for a period of ten (10) years, the same as Summary CM’s.  Submit NA Form 13105, Search Request and Reply, to ORU for a search.

Navy, Marine Corps & Coast Guard

Furnish the requester copies of the court-martial order and summary of facts, if available.  When sending court martial orders include:

1. original deck court or court martial order
2. appellate review
3. second order affirming the original order

If the trial transcript for a Navy or Marine Corps summary court martial or special court martial NOT resulting in a BCD is specifically requested, submit NA Form 13105, Search Request and Reply, to ORU for a search.  Provide ORU with the following data:

1. Veteran´s name
2. Social security number
3. Type of court martial (summary or special)
4. Date of court martial
5. Place of trial or name of Staff Judge Advocate (SJA) who reviewed the trial record (The name can be found on the court martial order).

COURTS-MARTIAL (CM) NOT AT NPRC

Air Force

General and Special Court Martial transcripts are not on file at this Center.  Provide the following address to the requester:

AFLSA/JAJM
172 Luke Ave., Suite 343
Bolling AFB
Washington, DC 20332-5113

Army

General Courts Martial and Special Courts Martial resulting in BCD are not on file at this Center.  Provide the following address to the requester:

Office of the Clerk of the Court
U.S. Army Judiciary
901 North Stuart Street, Suite 1200
Arlington, VA 22203-1837

Navy and Marine Corps

General Courts Martial and Special Courts Martial resulting in BCD or involving commissioned officers are not on file at this Center.  Provide the following address to the requester:

Assistant Judge Advocate General (Military Law)
Office of the Judge Advocate General
Department of the Navy
200 Stovall Street
Alexandria, VA  22332-2400

Coast Guard

Special Courts Martial (non BCD) and Summary Courts Martial of enlisted personnel are not on file at this Center.  Provide the following address to the requester:

Commandant, U.S. Coast Guard (LMJ)
2100 2nd Street, SW
Washington, DC 20593-0001

FACTS and CIRCUMSTANCES and BOARD PROCEEDINGS

If veteran was separated from active service under conditions other than honorable (Undesirable, Bad Conduct, Dishonorable, etc.), the Department of Veterans Affairs (VA) normally requests documentation to help make a fair determination of the veteran’s or the NOK’s eligibility for benefits.  Furnish copies of documents from the service record that led up to the discharge and/or that provide other derogatory or complimentary information about the veteran.  DO NOT send original documents.  The kinds of documents available, and the number of them, will vary not only among the different branches of service, but also depending on the exact nature of the discharge and the era in which it occurred.  Also, if documents are on microfiche and a duplicator is available, send duplicates.

Marine Corps, Coast Guard, and Navy --  Documentation may not be bound together.  Evidence may be found throughout the entire service record.

Air Force and Army --  There may be a packet of papers referred to as the “Facts and Circumstances.”

In all cases provide as many of the following as are available:

• a letter from the immediate commander stating reasons why the person should be discharged
• statement(s) of supervisor(s)
• summaries or copies of any Article 15’s/NJP's
• reports of investigation, such as criminal investigation
• all records of military criminal charges preferred (Charge Sheet) and records of conviction by court martial (court martial orders)
• Board of Officer Proceedings
• Physical Evaluation Board
• Field Board Hearing (Navy)  (Note:  When sending Field Board Hearing, be sure that the commanding officer’s transmittal letter also is included, along with all enclosures and the Pers F3 letter authorizing discharge.)

NOTE:  If record is fire-related and no documentation is available, provide the narrative reason for discharge and explain record was lost in the fire in July 1973.

Source:  NPRC 1865.38 and NPRC 1865.119